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Campus Events Policy Added Ahead of Fall Semester



FAYETTEVILLE, Ark. – The University of Arkansas has issued a campus policy requiring a review of campus events based on public health considerations during the COVID-19 pandemic. This policy, which supplements the university’s existing policy on facilities use, is intended to align with guidance issued by the state of Arkansas and the Arkansas Department of Health and is part of the continued effort to protect the health of the U of A campus community.

The new policy will be in effect for the duration of the COVID-19 emergency or until otherwise determined by the chancellor. The policy covers on-campus gatherings hosted by an official U of A unit, registered student organization or approved through the university’s reservation process. Scheduled classes and informal small groups do not fall under this policy.


Event organizers must agree to abide by all applicable COVID-19 directives of the ADH, state of Arkansas and U of A. Failure to comply with these directives may result in suspension or termination of the event. Organizers are also required to submit the Campus Events and COVID-19 Authorization and Approval Form to their designated university officials for review and approval. Please keep in mind the following:

  • Each event reviewed through this process is to be approved on a case-by-case basis, based on considerations of public health and safety.
  • Large gatherings are discouraged (and may not be allowed) at least through the end of the fall semester.
  • Approved events may be cancelled or altered if public health concerns warrant a change in conditions.
  • Online and virtual events are encouraged.
  • The Arkansas Union will operate under modified hours and adjustments will be made according to the rhythms of campus and in accordance with all university, state and health department guidance.
  • Approved events shall use sanitation protocols and social distancing practices.
  • Event sponsors (other than official UA units) must agree to hold the University harmless for any risk of harm or illness to participants that may results from the event.
  • Food service (if offered) will be limited to individual portions. Buffett or self-service will not be offered.

Event organizers should also keep a record of their event approval as well as a list of their event participants. A maintained list of event attendees is helpful in the event of a need for contact tracing.

The requirements for approving events differ depending on the size of the event and whether or not members of the public are invited to attend. The following policies are subject to change based on updates to any applicable policies or event guidance from the state of Arkansas or the university regarding on-campus events:

Campus Community; No Members of Public

  • 100 or fewer attendees shall require social distancing and face coverings. Requires approval of unit director or department head/chair.
  • More than 100 attendees shall require social distancing and face coverings. Requires approval of unit director/department head/chair, dean (or designee), and vice chancellor.

Campus Community and Members of Public

  • 100 or fewer attendees shall require social distancing and face covering. Requires approval of unit director/department head/chair, dean (or designee), and vice chancellor.
  • More than 100 attendees shall require social distancing and face covering. Requires approval of unit director/ department chair, dean (or designee), and vice chancellor as well as submission to and approval by the Arkansas Department of Health at least 24 hours prior to the start of the event.

The best sources for additional information and the latest news and updates regarding COVID-19’s impact to campus is the university’s Coronavirus Update site and the Returning to Campus guide.

About the University of Arkansas: The University of Arkansas provides an internationally competitive education for undergraduate and graduate students in more than 200 academic programs. The university contributes new knowledge, economic development, basic and applied research, and creative activity while also providing service to academic and professional disciplines. The Carnegie Foundation classifies the University of Arkansas among fewer than 3 percent of colleges and universities in America that have the highest level of research activity. U.S. News & World Report ranks the University of Arkansas among its top American public research universities. Founded in 1871, the University of Arkansas comprises 10 colleges and schools and maintains a low student-to-faculty ratio that promotes personal attention and close mentoring.